My SafePad International is committed to creating a safe, respectful, and inclusive environment for all individuals, especially children, adolescents, persons with disabilities, and other marginalized groups. We have zero tolerance for abuse, exploitation, harassment, or discrimination.

1. Scope

This Safeguarding Policy applies to all:

• Staff (full‑time, part‑time, and temporary).
• Volunteers, ambassadors, and peer educators.
• Board members and consultants.
• Partners, contractors, and any representatives acting on behalf of My SafePad International.

2. Our Commitment

• Zero tolerance for any form of sexual exploitation, abuse, harassment, or violence.
• Inclusion – We safeguard all individuals regardless of age, gender, disability, sexual orientation, or HIV status.
• Rights‑based approach – We uphold the UN Convention on the Rights of the Child, the UN Convention on the Rights of Persons with Disabilities, and the Maputo Protocol.

3. Definitions

• Child/Adolescent: Any person under 18 years of age.
• Vulnerable adult: Any person who may be at increased risk of harm due to disability, age, illness, or other circumstances.
• Harm: Physical, emotional, sexual, or neglectful abuse, exploitation, or discrimination.

4. Prohibited Behaviors

The following behaviors are strictly prohibited:

• Sexual activity with anyone under 18 (regardless of local age of consent).
• Exchange of money, goods, or services for sexual activity.
• Sexual harassment, including unwelcome comments, jokes, or touching.
• Discrimination based on disability, gender identity, or any other status.
• Physical punishment or emotional abuse.
• Failure to report a safeguarding concern.

5. Prevention Measures

We take proactive steps to prevent harm:

• Screening: All staff and volunteers undergo background checks and reference checks.
• Training: Mandatory safeguarding training for all personnel, refreshed annually.
• Code of Conduct: All sign a Code of Conduct that includes specific safeguarding clauses.
• Safe Programming: Our activities are designed to minimize risks, especially when working with children or persons with disabilities.

6. Reporting a Concern

Anyone can report a safeguarding concern, without fear of retaliation. Reports can be made by:

• Email: safeguarding@mysafepad.org (dedicated, confidential address)
• WhatsApp: +250 795 581 492 (marked “Safeguarding”)
• In‑person: Any manager or designated safeguarding focal point.

We encourage reports even if you are uncertain. All reports are taken seriously and investigated confidentially.

7. Responding to a Report

Upon receiving a report, we will:

• Acknowledge receipt within 24 hours.
• Assess immediate safety risks (e.g., medical care, police if needed).
• Assign an independent investigator (trained in trauma‑informed approaches).
• Complete the investigation within 14 days (unless exceptional circumstances).
• Take appropriate disciplinary action, up to termination and referral to law enforcement.
• Provide support to the survivor, including psychosocial and legal referrals.

8. Confidentiality & Privacy

We treat all reports with strict confidentiality. Information is shared only on a need‑to‑know basis to protect the survivor and the integrity of the investigation. We never publish or disclose identifying information without consent, except where required by law (e.g., mandatory reporting of child abuse).

9. Protection from Retaliation

We do not tolerate retaliation against anyone who reports a concern in good faith. Anyone who retaliates will face disciplinary action, including dismissal. Whistleblowers are protected under our internal policies.

10. Record Keeping

All safeguarding reports, investigations, and outcomes are recorded securely, accessible only to designated safeguarding officers. Records are retained for 7 years in accordance with legal standards.

11. Training & Awareness

We ensure all personnel understand this policy and their responsibilities. Community members are informed of their right to safety and how to report concerns through posters, meetings, and our website.

12. Review & Accountability

This policy is reviewed annually by the Board of Directors. Any breaches by senior leadership will be investigated by an external body. We are committed to continuous improvement and learning.

13. Contact the Safeguarding Focal Point

Designated Safeguarding Officer: Bishop D. Wolah (CEO)
Email: bishop@mysafepad.org (for internal use)
General reporting: safeguarding@mysafepad.org